Application to the Embassy of Japan in Cyprus for Nominal Support and Pledge through the Embassy of Japan in Cyprus

1. Period for Application Acceptance

2. Required Documents

Applicants for nominal support should prepare documents (1) to (5) below. (If documents similar to (1) to (5) are unavailable, such documents must be prepared.) Documents (1) and (2) must be prepared in the prescribed format.

• Notes for completing the form
  • Prepare the application form after reading and agreeing to “4. Matters to be observed,” as indicated in the attached form (no changes to these matters will be approved).
  • The name of the representative must be that of the representative of the organization hosting the project (or applying organization), not the person responsible for the project.
  • No official seal (the organization’s seal) is required.
  • Regarding “3. Nominal support, etc. sought,” in the Format 1, enter specifically what you are applying for, e.g., “Nominal support of the Ministry of Foreign Affairs of Japan.”

• Notes for completing the form
  • Fill in all required items.
  • Regarding “8. Date from which you wish to use nominal support,” in the attached format 2, enter the date on which you wish to begin using nominal support (including the date on which you will initiate public relations activities with regard to the project on your website, etc. or by printing leaflets, etc.). No general statement, e.g., “from the date on which nominal support is granted,” will be accepted.
  • “Previous nominal support number,” in “10. Nominal support application history regarding this project” in the attached format 2, is written above the date of the granting of nominal support in the notice to grant nominal support that the Embassy issued. Previous nominal support numbers are not issued to applications filed by diplomatic corps in Japan or international organizations.
  • “Continuing Application” in “10. Nominal support application history regarding this project” applies to repeated projects and for which nominal support was granted in the past.

• Notes for completing the form
  • Any format will suffice. Please refer to the example if you are unsure how to prepare the form.
  • Where the project is sponsored by multiple entities, enter their names and provide a breakdown of the sponsorship by entity in this form or on a separate sheet.
     

• (i) Documents outlining the project, e.g. the project proposal, list of work to be presented (in the case of an exhibition, etc.), details of the work (in the case of a film or theatrical play, etc.), programs, application guidelines (in the case of an exhibition of work by the general public or a contest) (at least one of the above is required for applications for all projects)
• (ii) In the case of a project in which food will be provided, a document showing that proper public health measures have been arranged, and in the case of a sports-related project, a document showing that proper accident prevention, medical, and compensation measures (such as insurance) have been arranged

• (i) List of Board members (the list should contain member’s information such as the organization or the company that usually belongs, what activities you have done, affiliation or career description).
• (ii) Articles of incorporation or other documents equivalent thereto (constitution, articles of association, act of endowment, etc.)
• (iii) History, business performance, activity details, etc. of the organization
• (iv) When the organization hosting the project and the applying organization are different, a document showing their relation (written contract, etc.)
  • The documents listed in (ii) and (iii) above may be omitted for the following projects or organizations.
    • (a) Any project for which MOFA granted nominal support within the last two years; provided, however, that where any changes in the details of the project have occurred since the previous application, the relevant documents need to be submitted.
    • (b) Government offices, diplomatic corps in Japan, consular offices, international organizations, local governments, and incorporated administrative agencies under the jurisdiction of MOFA
      * None of the documents listed in (i) , (ii) and (iii) above may also be omitted by organizations listed in (b) above.

  3. Cases in which Nominal Support Will Not Be Granted

• A project is offensive to public order or public morality
• A project for profit-making purposes or a project not pursued in the public interest
• A project carried out by a political or religious organization or any equivalent organization
• A highly political or religious project
• A project that may promote the interests of a specific organization, etc.
• A project to be hosted by an organization of dubious competence in project management
• A project that is not expected to facilitate the promotion of Japan or a foreign country or to promote international friendship or contribute to Japan's diplomacy
• A project that is not expected to strengthen relations between Japan and a foreign country.
• A project that breaks the law of the host country or risks doing so.
• An application that enlists organizations which are found to have failed to observe matters pledged to MOFA to observe during the previous five years (see item 4. of the Application to the Ministry of Foreign Affairs of Japan for Nominal Support and Pledge)
• An application filed by an organization or for a project, regarding which illegal use of nominal support or a false application has been found within the last five years
• Any other project found to be diplomatically inappropriate

 4. Report on the Completion of the Project

• Prescribed project report (Format 4: Word)
• Statement of accounts for the project (any format)
• Documents showing how the project was carried out
• Leaflets, posters, etc. generated using MOFA’s nominal support (if you used nominal support on your website, etc., submit printed copies of the relevant webpages)

5. Addresses for Filing Applications and Inquiries

List of Documents